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Refunds

Tuition Refund Policy - Curriculum Students

In accordance with IE SBCCC900.1, a refund cannot be made except under the following circumstances:

  • A 100 percent refund shall be made if the student officially withdraws prior to first day of class(es) of the academic semester as noted in the College calendar. Also, a student is eligible for a 100 percent refund if the class in which the student is officially registered fails to “make” due to insufficient enrollment or the student never attends the class as verified by the instructor on the official course roster.
  • A 75 percent refund shall be made if the student officially withdraws from the class(es) prior to or on the official 10 percent point of the semester.
  • For classes beginning at times other than the first week (seven calendar days) of the semester, a 100 percent refund shall be made if the student officially withdraws from the class prior to the first class meeting. A 75 percent refund shall be made if the student officially withdraws from the class prior to or on the 10 percent point of the class.
  • A 100 percent refund shall be made if the student officially withdraws from a contact hour class prior to the first day of class(es) of the academic semester or if the College cancels the class. A 75 percent refund shall be made if the student officially withdraws from a contact hour class on or before the 10th calendar day of the class.
  • A 100 percent refund shall be made if the State Education Assistance Authority makes a final validation determination prior to the official 10 percent point of the semester and all of the following conditions apply:
    • At the time of the student's registration, the State Education Assistance Authority made an initial determination that the student was a resident for tuition purposes, as defined by G.S.116-143-(a).
    • After validation of the student's residency application, the State Education Assistance Authority subsequently determines that the student is a nonresident for tuition purposes.
    • The student officially withdraws from the course(s) within 10 calendar days of the College notifying the student of the change in residency status.
To comply with applicable federal regulations regarding refunds, federal regulations will supersede the state refund regulations stated in the rule.

If a student should die during the semester (prior to or on the last day of the semester), having paid the required tuition for a semester, all tuition and fees for that semester may be refunded to the estate of the deceased (upon request) or to the Department of Education if the student was a Pell recipient.

Financial Aid Title IV Refund Policy

If a student completely withdraws without completing more than 60 % of the term, the student may no longer be eligible for the full amount of Title IV aid as originally scheduled. The student may owe all or a portion of tuition, fees, and book charges to the college or the US Department of Education.  This debt is known as an adjustment due to a Return to Title IV calculation.  Failure to pay a balance created by this adjustment may result in a hold being placed on the student's account.  A hold prohibits registration for future classes and prevents a student from obtaining an official college transcript.

Military Tuition Refund

Upon request of the student, the College shall grant a full refund of tuition and fees to military reserve and National Guard personnel called to active duty or active duty personnel who have received temporary or permanent reassignments as a result of military operations that make it impossible for them to complete their course requirements; and buy back textbooks through the College's bookstore operations to the extent allowable under the bookstore's buy back procedures.  The College will use distance learning technologies and other educational methodologies, to the extent possible as determined by the College, to help active duty military students, under the guidance of faculty and administrative staff, complete their course requirements.  Readmission of service members whose military service prevented completion of their coursework will be conducted in accordance with the Code of Federal Regulations (34 CFR 668.18).

Financial Aid Drops, Withdrawals and Overpayments

Students who do not plan to attend classes are responsible for declining financial aid and for dropping any classes for which they are registered.  Classes are not automatically dropped when financial aid is declined or removed.  Failure to cancel unwanted classes before the term starts may result in a balance owed to the college.

Students who reduce their course load during the term may not be eligible for the full amount of financial aid they are offered.  Students are advised to consult with the Financial Aid & Veterans Services Office to discuss the impact of dropping classes.  Dropping and withdrawing from classes can impact overall satisfactory academic progress (SAP) standards and the Pell Lifetime Eligibility Used (LEU).

Complete withdrawal from all classes before completing more than 60% of the term may result in a balance after the completion of the required Return to Title IV calculation.  In this case, the student may be required to repay all or part of the unearned funds to the college or to the Department of Education.

If a student is offered Next NC scholarship funds and withdraws from all classes before completing more than 35% of the term, this may result in an overpayment.  The student may be required to repay all or part of the unearned funds to the college or to the NC State Education Assistance Authority.

Failure to repay a balance created from adjustments due to a student's withdrawal may result in a hold being placed on the student's account.  A hold prevents registration for future classes and prevents a student from obtaining an official college transcript.

Student Activity Fee Refund Policy-Curriculum Students

A 100 percent refund shall be made if the student officially withdraws prior to the first day of class(es) of the academic semester as noted in the College calendar. Also, a student is eligible for 100 percent refund if the class in which the student is officially registered fails to “make” due to insufficient enrollment.