Tuition Refund Policy - Curriculum Students
In accordance with 1E SBCCC 900.98, a refund cannot be made except under the following circumstances:
- A 100 percent refund shall be made if the student officially withdraws prior to the first day of class(es) of the academic semester as noted in the College calendar. Also, a student is eligible for a 100 percent refund if the class in which the student is officially registered is cancelled due to insufficient enrollment.
- A 75 percent refund shall be made if the student officially withdraws from the class(es) prior to or on the official 10 percent point of the semester.
- For classes beginning at times other than the first week (seven calendar days) of the semester, a 100 percent refund shall be made if the student officially withdraws from the class prior to the first class meeting. A 75 percent refund shall be made if the student officially withdraws from the class prior to or on the 10 percent point of the class.
- A 100 percent refund shall be made if the student officially withdraws from a contact hour class prior to the first day of class(es) of the academic semester or if the college cancels the class. A 75 percent refund shall be made if the student officially withdraws from a contact hour class on or before the 10th calendar day of the class.
To comply with applicable federal regulations regarding refunds, federal regulations will supersede the state refund regulations stated in this rule.
If a student should die during the semester (prior to or on the last day of examinations), having paid the required tuition for a semester, all tuition and fees for that semester may be refunded to the estate of the deceased (upon request) or to the Department of Education if the student was a Pell recipient.
Note: Tuition refunds and student activity refunds will not be considered for amounts of $5 or less, except when a course fails to materialize; then all the student’s tuition and fees shall be refunded.
Financial Aid Title IV Refund
If a student completely withdraws from all classes prior to the 60% point of the term, the student may no longer be eligible for the full amount of Title IV funds as originally scheduled. The student may owe all or a portion of tuition, fees, and book charges to the college or the US Department of Education. This debt is known as a financial aid overpayment. Failure to repay a financial aid overpayment may result in a hold being placed on the student's account. A hold prohibits registration for future classes and from obtaining an official college transcript.
Military Tuition Refund
Upon request of the student, the College shall grant a full refund of tuition and fees to military reserve and National Guard personnel called to active duty or active duty personnel who have received temporary or permanent reassignments as a result of military operations that make it impossible for them to complete their course requirements; and buy back textbooks through the College's bookstore operations to the extent allowable under the bookstore's buy back procedures. The College will use distance learning technologies and other educational methodologies, to the extent possible as determined by the College, to help active duty military students, under the guidance of faculty and administrative staff, complete their course requirements.
Student Activity Fee Refund Policy - Curriculum Students
A 100 percent refund shall be made if the student officially withdraws prior to the first day of class(es) of the academic semester as noted in the College calendar. Also, a student is eligible for a 100 percent refund if the class in which the student is officially registered is cancelled due to insufficient enrollment.
Financial Aid Drops, Withdrawals and Overpayments
Students who cancel their aid, have aid revoked, or who do not plan to attend classes are responsible for officially cancelling and/or withdrawing from classes for which they are registered. Classes are not automatically dropped when financial aid is removed. NOTE: Failure to cancel unwanted classes before the first day of the term may result in a financial liability to the College.
Students who reduce their course load during the term may not be eligible for the entire award offered to them. Students are advised to consult with the Financial Aid Office to discuss the impact dropping classes may have.
Completely withdrawal from all classes before completion of 60% of the term may result in an overpayment. Title IV aid includes the Federal Pell Grant. Students in this category may be required to repay all or a portion of any unearned financial aid funds back to the school or to the US Department of Education.
For students receiving NC grants, withdrawal from all classes before completion of 35% of the term may result in an overpayment. Students in this category may be required to repay all or a portion of the funds back to the school or to the state agency.
Students who receive financial funds in error, including but not limited to coverage of tuition, fees, books and supplies, or refunds, are responsible for repayment of these funds.
Failure to repay a student financial aid overpayment may result in a hold being placed on the student's record prohibiting the student from registering for future classes at WCC and from obtaining an official academic transcript.